Setup Outlook to print attachments of incoming emails automatically

You can have Outlook print attachments of incoming emails from certain people automatically. To do that you need to add a script in Outlook.

1. In Outlook, go to Developer tab and click “Visual Basic” button
   If you don’t have “Developer” tab, go to customize your ribbon/toolbar and add “Developer”
2. In new window titled “Microsoft Visual Basic for Applications”, double-click “ThisOutlookSession” icon in the tree on left side and paste the following script text into the new window on the right:Sub LSPrint(Item As Outlook.MailItem)
   On Error GoTo OError’detect Temp
   Dim oFS As FileSystemObject
   Dim sTempFolder As String
   Set oFS = New FileSystemObject
   ‘Temporary Folder Path
   sTempFolder = oFS.GetSpecialFolder(TemporaryFolder)’creates a special temp folder
   cTmpFld = sTempFolder & “\OETMP” & Format(Now, “yyyymmddhhmmss”)
   MkDir (cTmpFld)’save & print
   Dim oAtt As Attachment
   For Each oAtt In Item.Attachments
   FileName = oAtt.FileName
   FullFile = cTmpFld & “\” & FileName’save attachment
   oAtt.SaveAsFile (FullFile)’prints attachment
   Set objShell = CreateObject(“Shell.Application”)
   Set objFolder = objShell.NameSpace(0)
   Set objFolderItem = objFolder.ParseName(FullFile)
   objFolderItem.InvokeVerbEx (“print”)Next oAtt

   ‘Cleanup
   If Not oFS Is Nothing Then Set oFS = Nothing
   If Not objFolder Is Nothing Then Set objFolder = Nothing
   If Not objFolderItem Is Nothing Then Set objFolderItem = Nothing
   If Not objShell Is Nothing Then Set objShell = Nothing

   OError:
   If Err <> 0 Then
   MsgBox Err.Number & ” – ” & Err.Description
   Err.Clear
   End If
   Exit Sub

   End Sub

3. Go to menu Tools > References and add a reference to “Microsoft Scripting Runtime”. Click OK button to close References window.
4. Hit Save icon on top toolbar and close Visual Basic window.
5. Create a rule in Outlook for all incoming messages from a certain person (or from who you receive those attachments) and choose run a script action.

We hope you have successfully set up Outlook to print attachments.

Contact us if you need further help with Microsoft Office 365?